Corsham Chess Club Privacy Policy
Introduction
Corsham Chess Club is committed to protecting and respecting your privacy. This policy explains how we collect, use, store, and protect your personal information in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
Who We Are
Corsham Chess Club is a non-profit community organisation established to promote and support chess within Corsham and the surrounding area.
For any questions regarding this policy or your personal data, please contact:
Email: corshamchessclub@gmail.com
Information We Collect
We may collect and process the following information:
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Name
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Email address
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Telephone number (if provided)
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Membership information
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Emergency contact details (where appropriate)
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Attendance records
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Information required for competitions or league participation
We do not collect more information than is necessary for the operation of the club.
How We Use Your Information
We use your information to:
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Administer club membership
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Communicate club news, events, and activities
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Organise tournaments and competitions
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Manage safeguarding responsibilities
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Respond to enquiries
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Comply with legal obligations
We will never sell your personal information to third parties.
Lawful Basis for Processing
We process personal information under one or more of the following lawful bases:
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Consent
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Legitimate interests in operating the club
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Compliance with legal obligations
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Protection of vital interests where necessary
Data Storage and Security
Personal information is stored securely and access is restricted to authorised club officers.
We take reasonable steps to protect personal data from loss, misuse, unauthorised access, disclosure, alteration, or destruction.
Data Retention
We retain personal information only for as long as necessary for club administration, legal requirements, or safeguarding purposes.
Former member information will be deleted when no longer required.
Your Rights
Under UK GDPR, you have the right to:
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Access your personal data
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Correct inaccurate information
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Request deletion of your data
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Restrict or object to processing
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Request transfer of your data where applicable
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Withdraw consent where consent is the basis for processing
Requests should be made using the contact details above.
Complaints
If you are unhappy with how your information is handled, you may contact the Information Commissioner's Office (ICO).
Changes to This Policy
This policy may be updated from time to time. The latest version will always be available on our website.